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Hiring Checklist

March 06, 2008

Hiring Checklist

Write a job description for the vacant position or review the old one, updating the duties required.

Make a skills profile which lists the precise duties of the position and the skills needed to accomplish these duties in a minimally acceptable manner.

Receive applications and evaluate them. Notify unqualified candidates. Rank qualified ones.

Schedule interviews. Prepare specific open-ended questions which will help to determine whether the applicant will be able to accomplish the duties of the position.

Discuss the duties, responsibilities, and skills required; and describe the wages, benefits, advancement opportunities, and other aspects of the job.

Summarize the interviews in written reports and retain them in a file.

Check the candidate’s references. Check the requisite documents to determine whether the new hire is a U.S. citizen or has the proper authority to work in the U.S., and complete the INS Form I-9.

Federal law prohibits the use of a polygraph to prescreen prospective employees in most situations.

Information courtesy of What Every Business Manager and HR Professional Should Know About Federal Labor and Employment Laws


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  • Dscf1342_max50

    MEpps

    8 days ago

    6 comments

    I would also add sending an offer letter to the selected candidate detailing the terms of the offer (salary, job title, benefits eligibility, start date, etc.). The employee should be required to return a signed copy of the offer letter to the employer to formally accept the position and acknowledge and agree to the terms of the offer. The function of sending offer letters should be centralized in the HR department to ensure the offer letter contains any required contingency statements and does not offer compensation or benefits that are contradictory to company policy.

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